The moving a company may seem like a simple task, but it’s not without its challenges. Many mistakes can occur, compromising not only the smooth running of the operation, but also the business of the company itself. Whether it’s poorly anticipated planning, a lack of communication or hasty decisions, these errors can have consequences for the team’s productivity and serenity.
Here are five common mistakes to avoid when moving your business, and simple tips on how to avoid them.
Not planning far enough ahead
One of the most common mistakes is not planning the move well in advance. A company move, whether large or small, requires meticulous preparation. If you wait until the last minute, you run the risk of making logistical, uncoordinated and improvised mistakes that will disrupt not only the move, but also employee productivity.
Tip to avoid this mistake: Plan the move at least three to six months in advance, depending on the size of the company. Create a detailed timetable that includes key stages such as the selection of service providers, the preparation of goods, and the move to the new premises.
Underestimating the time needed to sort and prepare goods
Many companies make the mistake of starting to pack goods without first sorting them. A move is the ideal opportunity to clean house: eliminate obsolete documents and equipment, sort archives and decide what to keep and what not. Not taking the time to do this means extra transport costs, wasted time and unnecessary clutter in the new office.
Tip to avoid this mistake: Plan a sorting period before you start packing. Take advantage of the move to throw away, recycle or donate anything you no longer need. This will not only reduce your costs, but also the stress associated with accumulating unnecessary goods.
Ignoring communication with employees and stakeholders
A company move can have a major impact on your employees. It’s crucial to keep them informed at every stage, answer their questions and reassure them about the terms of the move. Lack of communication can lead to unnecessary stress, uncertainty and reduced productivity.
Tip to avoid this mistake: Communicate proactively with your teams. Hold regular meetings to discuss dates, objectives and roles. Involve them in the process, so that they can adapt to the changes with peace of mind.
Failure to take technological and IT needs into account
Another common pitfall is neglecting the management of IT equipment and technology infrastructures. Computers, servers, telephones and other technological equipment need to be moved with great care to avoid business interruptions. Without a plan to disconnect, protect and reconnect this equipment, you risk wasting valuable time and jeopardizing the security of your data.
Tip to avoid this mistake: Use professional movers who specialize in transferring IT equipment. Also plan for a rapid start-up in your new premises, ensuring that all connections and technology installations are checked before employees arrive.
Not anticipating temporary storage needs
When moving, not everything can be transported at once. Sometimes, furniture, documents or equipment need to be temporarily stored before being moved to the new office. Forgetting a temporary storage solution can lead to overload in the current space or delays in installation.
Tip to avoid this mistake: Plan a temporary storage solution from the outset. Whether it’s in storage boxes, furniture storage or a warehouse, make sure your belongings are safe and easily accessible during the transition.
Avoiding these common mistakes is essential to ensuring a smooth corporate move. Good planning, clear communication with your teams, and attention to logistical and technological details will make all the difference. With rigorous management and professional support, you can make a success of your move while maintaining company productivity.
At AMT, we’re with you every step of the way, anticipating your needs and providing the right solutions to avoid these pitfalls. Don’t hesitate to contact us to plan your next move with complete peace of mind!