A company move is a strategic and potentially stressful moment, for employees and managers alike. When poorly prepared, it can disrupt the smooth running of the business and lead to additional costs. However, with the right organization and the right tools, it is entirely possible to make a success of this project while maintaining productivity. Here are 5 essential tips for a successful company move without disrupting business.
Planning ahead: the key to a successful move
Planning is the first essential step in ensuring a smooth move. A company move can’t be done at the last minute, especially when several departments are involved. Set clear objectives and a precise timetable. Make sure all stakeholders (internal and external) are informed of dates and expectations. This will help prepare teams and avoid any last-minute confusion.
Practical tip: Create a backlog of all the steps involved in the move, including setting up the new layout, managing stock and updating addresses and administrative information.
Separate tasks and assign responsibility
Delegating responsibility is a great way to ensure that everything goes smoothly. Choose one or more internal managers to oversee the move. This person(s) should be in charge of coordinating the teams, checking on the progress of tasks, and resolving any problems quickly. They will be the main point of contact for everyone involved, including external service providers.
Practical tip: Set up a project team with key people from each department to ensure good organization. Make sure that each person in charge has a clear vision of his or her tasks and deadlines.
Inform and involve your employees
A company move is not just a question of logistics. It’s essential to involve your employees from the outset, so that they’re well prepared. Organize an information meeting to explain the timetable, the steps to be taken and how everyone can contribute to the success of the move. Transparency promotes commitment and reduces the stress associated with change.
Practical tip: Create an internal moving guide that you can share with all employees. This guide could include practical information such as instructions on how to prepare their offices, or reminders on how to handle sensitive documents.
Choose the right service providers and plan the work
To ensure a successful move without disrupting the business, it’s important to choose qualified and experienced service providers. A company specialized in corporate moves, such as AMT will be able to manage the complex logistics and minimize risks. In addition, make sure that the move takes place outside peak business hours, for example at weekends or on public holidays, to avoid interrupting normal working hours.
Allow a transition period to adjust to the new spaces
Once the move has been completed, it’s important to allow for a transition period during which employees can get used to their new spaces. This period should allow you to adjust the layout based on employee feedback. Take into account adaptation needs in terms of office layout, common areas and equipment.
Practical tip: Organize a follow-up meeting a few days after the move-in to gather employee feedback and adjust the layout or services if necessary. This will limit frustration and maximize productivity in the first few weeks.
A well-prepared company move is a real asset to the organization, helping to minimize the impact on productivity. By following these five tips, you’ll be able to effectively manage every step of the process, ensure business continuity and provide an optimal working environment for your teams. At AMT, we have the experience and solutions to support you in your corporate relocation project, with minimum disruption and maximum satisfaction.